Fiscal Specialist
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana s communities every day.
At the State of Indiana, we don t just talk about diversity and inclusion Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.
About Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
The salary for this position is commensurate based upon education and/or work experience.
About the Job:
The Fiscal Specialist is responsible for utilizing various financial reports and statements to prepare, analyze, and make recommendations pertaining to INDOT s federal accounting process
A Day in the Life:
- Ensure that contract funding and project breakdowns are accurate
- Creates specialized estimate (FMIS) in order to request allocation of federal aid from Federal Highway Administration (FHWA)
- Prepares FHWA Plan, Specification, and Estimate packages for transmittal to the Federal Highway Administration (FHWA)
- Reviews cost estimates on contracts not sold, revising requests for funds.
- Prepares post-letting cost breakdowns detailing funding splits for preparation of contract requisitions
- Prepare contract requisitions for manager s approval.
- Prepare and send billing requests to Local Public Agencies (LPA) to obtain matching funds.
- Assist in closing out old projects so that Federal funding can be released and utilized on current projects.
- Work with members of the FHWA Administrative staff concerning Federal processes.
- Analyze, identify and recommend best practices and process improvements to Section Manager.
- Work in team environment utilizing quality principles in process enhancements.
- Review, edit and distribute Notice to Contractors. Distribute withdrawal letters, postponements and Official Tabulation of Awards.
- Assist at bid openings as needed.
- Related duties as required.
What We're Looking For:
- Understanding of Federal Regulation and State Laws and Regulations that apply to bidding for state construction contracts.
- Experience with ERMS, SPMS, LAS, and the internet
- Experience with PeopleSoft Financials
What You'll Need for Success:
- Must be able to effectively coordinate work with FHWA personnel.
- Must also be able to meet deadlines and work well under pressure.
- Must be organized and able to supply requested information.
- Strong communication skills
- Must be able to communicate via telephone and email.
- Working knowledge of MS Office programs (Outlook, Access, Excel, Word and PowerPoint).
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) and vision/dental coverages
- Wellness program (offers premiums discount for the medical plan)
- Health savings account (includes bi-weekly state contribution)
- Deferred compensation account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- Group life insurance
- Employee assistance program that allows for covered behavioral health visits
- Paid vacation, personal and sick time off
- Competitive leave policies covering a variety of employee needs
- 12 company paid holidays, 14 on election years
- Qualified employer for the Public Service Loan Forgiveness Program
- New Parent Leave
- Free Parking
- Free LinkedIn Learning
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.
Estimated Salary: $20 to $28 per hour based on qualifications.
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