Administrative Assistant

Job Description

Administrative Assistant

Do you desire a fun, laid back, professional office environment? Randstad is searching for the right candidate to perform the role of a full time, Administrative Assistant. This position is for a growing commercial construction company in Southeast Jacksonville, FL (32216). The hourly pay will be $15 to $17/hr (based on experience), working Monday through Friday from 8:00AM - 5:00PM. This position will perform administrative duties for assigned Project Manager(s), Assistant Project Managers, Superintendent(s) and provide general office assistance as required.


  • Be aware of all regularly scheduled meetings for your managers and forward a clean draft of Agenda the day prior to the meeting for their updates

  • Set up and maintain new projects in data base

  • Ensure all filing for Construction team projects is completed on a weekly basis

  • Maintain consistent file naming / saving convention protocols for all electronic files for each project

  • Gather information necessary for Project Manager to complete monthly applications for payment

  • Be aware of any contract requirements that pertain to the application for payment for that project

  • Track receivables to ensure collection by the 15th of the following month or per contract terms

  • Communicate with the owner/architect (or approval agent) in a professional and courteous manner when following up for status on outstanding pay applications

  • Contact Subcontractors and Vendors as necessary for follow up on any outstanding items.

  • Support Accounting with collection of documents required to release checks to Subcontractors

  • Issue Subcontracts and Purchase Orders and ensure they are signed

  • Process submittals through Project Team

  • Maintain project drawings

Working hours: 8:00 AM - 5:00 PM


  • Prepare close out manuals to be submitted after substantial completion of each project

  • Ensure that all necessary warranties, test reports and operation and maintenance instructions are included


High School




  • Compile all information required for retention at the completion of a project

Please apply to this posting and email your current resume to james. colhard@randstadusa. com

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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