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Sales and Marketing Services Coordinator

Overview
The Sales and Marketing Services Coordinator works closely with account management to support the planning and execution of customer and shopper marketing programs. Prior CPG or ad agency experience, a comprehensive understanding of the marketplace and strong communication skills are required. May travel up to 10% of time.
Responsibilities
Administrative:
Develop estimates, proposals and Purchase Orders, track expenses, develop and manage timelines, keep team abreast of critical dates, schedule meetings as needed.
Write and update weekly job status reports, handle general administrative requests as need.
Account Services:
Attend regular client status meetings for all on-going projects including anticipating upcoming projects.
Attend client meetings (via phone).
Assist and coordinate the creation of case studies for completed projects.
Obtain samples for Agency archive.
Review trade journals, newspapers, magazines and web-sites specific to client's industry to be aware of and stay abreast of marketing mix functions (integrated marketing, direct marketing, promotions marketing, etc.) and the objectives, strategies and tactics utilized.
Write recaps of meetings as directed and issue within 24 hours of meeting/discussion.
Program Planning and Development:
Coordinate materials for brainstorm meetings.
Participate in brainstorm meetings, as requested.
Fulfill miscellaneous client team requests (retrieval and distribution of logos, artwork, etc.)
Utilize Agency planning documents, e.g. job brief.
Be a resource (both client and field based).
Assist in developing the presentations.
Creative Execution/Production:
Coordinate the creative process as directed by client team.
Support client team in developing presentations.
Assist creative by providing clients with a variety of solutions.
Obtain all existing electronic files and artwork from other client vendors as needed for projects as assigned.
Follow Agency process and procedures.
Program Implementation:
Coordinate any sweepstakes administration, rebates, etc. as directed.
Coordinate budget and timeline keeping Agency and client teams abreast of deviations as directed.
Work closely with retail field team and client team to support them in generating new ideas/strategic concepts for platforms as well as retail custom promotions.
Support execution of retail custom promotions/platforms with account team and internal departments.
Financial Responsibilities:
Keep clients and team abreast of changes in the project that may affect the overall budget and/or timing.
Prepare all information for Pre-Billing and Final Billing
Other:
Be willing, able, and readily available to work outside of "normal hours".
Be a team player to your specific account team(s).
Assist and grow relations with Acosta Client Services and Customer/Client Business Managers.
Be willing to assist team in any way.
Provide follow-up on discussions, issues, projects, etc. internally and with clients.
Qualifications
Bachelor's degree in advertising, marketing, or related field. Minimum 0-3 years agency experience in retail or consumer packaged goods (including internships).
Self-motivated; self starter; strong leadership.
Strong presentation skills, speaking ability and interpersonal skills.
Understanding of core advertising and marketing functions.
Ability to prioritize multiple demands simultaneously.
Proven analytical ability with strong attention to detail.
Assertive team player and proven sense of urgency.
Proficiency with computers including in-depth knowledge of Microsoft Office Suite, especially PowerPoint, Excel, Word, Outlook and a working knowledge of Adobe Acrobat.
Acosta Sales & Marketing is an Equal Opportunity Employer

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