Communications Administrative Coordinator - Jacksonville, FL
Job Summary
The Wounded Warrior Project (WWP) Communications Assistant is responsible for the daily management of the communications VP calendar and other administrative duties as well as providing support to the communications team.
Essential Duties & Responsibilities
Support the communications VP and team on administrative duties and a variety of tasks as assigned
Maintain organization of the communication VP's office, email and schedule
Generate and prepare the communications team's weekly, monthly and quarterly reports
Perform routine administrative tasks such as opening/sorting mail, answering and directing phone calls, responding to correspondence, preparing outgoing mail and email
Produce reports, presentations, meeting notes, spreadsheets, and briefs to be shared with leadership and other teams as requested
Project management of team campaigns and special projects as assigned
Compose, review and edit correspondence
Maintain records of business transactions
Transcribe notes during meetings, to include directives and assignments, and distribute to attendees
Maintain confidential paperwork and documents while using the utmost discretion
Research tools and technology to help improve the team's performance and provide recommendations
Organize, file, and maintain documents for record keeping
Develop and maintain multiple team tracking reports and various presentations
Assist in managing invoices and budget related documentation
Assist communications team with activities as assigned
Assist all WWP teams as needed for special events, fundraisers and key initiatives
Other related duties as assigned
Knowledge, Skills & Abilities
Professional presence and demeanor
Ability to work in a collaborative, team environment
Excellent oral and written communication skills, editing, and grammar skills
Excellent organizational skills and ability to prioritize and manage multiple projects, thrive under pressure and produce high quality deliverables
Proficient the use of Microsoft Office programs, especially Outlook, Word, Excel, and PowerPoint.
Able to work in a fast paced environment and meet tight deadlines
Strategic and critical thinker
High energy level, self-starter, positive, outgoing and personable
Ability to communicate confidently and effectively with leadership
Self-starter; takes initiative with little guidance
Resourceful, dependable, and efficient
May need to travel, work from home, after hours, over weekends and during holidays
Ability to work well under pressure
Strong attention to detail
Ability to think ahead and problem solve
Exceptional interpersonal skills and able to communicate in a tactful, mature, professional and flexible manner
Must be customer service oriented with an overwhelming desire to work collaboratively by helping and attending to others needs
Mission driven, guided by core values, and a pleasure to work with
Education & Experience Requirements
Bachelor's degree required, preferably in Communications, Journalism or Business
Minimum of two (2) years of experience in an administrative support position preferred
Nonprofit, public relations, media relations or communications experience preferred
Certifications & Licensure
NA
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
The Wounded Warrior Project (WWP) Communications Assistant is responsible for the daily management of the communications VP calendar and other administrative duties as well as providing support to the communications team.
Essential Duties & Responsibilities
Support the communications VP and team on administrative duties and a variety of tasks as assigned
Maintain organization of the communication VP's office, email and schedule
Generate and prepare the communications team's weekly, monthly and quarterly reports
Perform routine administrative tasks such as opening/sorting mail, answering and directing phone calls, responding to correspondence, preparing outgoing mail and email
Produce reports, presentations, meeting notes, spreadsheets, and briefs to be shared with leadership and other teams as requested
Project management of team campaigns and special projects as assigned
Compose, review and edit correspondence
Maintain records of business transactions
Transcribe notes during meetings, to include directives and assignments, and distribute to attendees
Maintain confidential paperwork and documents while using the utmost discretion
Research tools and technology to help improve the team's performance and provide recommendations
Organize, file, and maintain documents for record keeping
Develop and maintain multiple team tracking reports and various presentations
Assist in managing invoices and budget related documentation
Assist communications team with activities as assigned
Assist all WWP teams as needed for special events, fundraisers and key initiatives
Other related duties as assigned
Knowledge, Skills & Abilities
Professional presence and demeanor
Ability to work in a collaborative, team environment
Excellent oral and written communication skills, editing, and grammar skills
Excellent organizational skills and ability to prioritize and manage multiple projects, thrive under pressure and produce high quality deliverables
Proficient the use of Microsoft Office programs, especially Outlook, Word, Excel, and PowerPoint.
Able to work in a fast paced environment and meet tight deadlines
Strategic and critical thinker
High energy level, self-starter, positive, outgoing and personable
Ability to communicate confidently and effectively with leadership
Self-starter; takes initiative with little guidance
Resourceful, dependable, and efficient
May need to travel, work from home, after hours, over weekends and during holidays
Ability to work well under pressure
Strong attention to detail
Ability to think ahead and problem solve
Exceptional interpersonal skills and able to communicate in a tactful, mature, professional and flexible manner
Must be customer service oriented with an overwhelming desire to work collaboratively by helping and attending to others needs
Mission driven, guided by core values, and a pleasure to work with
Education & Experience Requirements
Bachelor's degree required, preferably in Communications, Journalism or Business
Minimum of two (2) years of experience in an administrative support position preferred
Nonprofit, public relations, media relations or communications experience preferred
Certifications & Licensure
NA
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
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